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Should you continuously monitor your staff?

When you are in the process of onboarding an employee or volunteer, it is routine to run a background check to help you make an informed decision. What about later down the road, though? What about criminal offenses following the initial background check? Continuous monitoring is a way to automatically screen your workers to make sure they continue to uphold the same standards you set when they first joined your organization.

What many employers may not realize is that it is good practice to run continuous background checks even after the job offer. Continuously monitoring helps protect your organization, employees, and customers, as well as prevent noncompliance that occurs after the hiring process has been completed.

Let’s take a closer look at continuous monitoring and how it works.

What is continuous monitoring?

Continuous monitoring is an automated search of over 650 million records, including a Global Report, Multi-Court Jurisdictional Database, and National Sex Offender Registry.* The individual’s names you choose to provide will be rerun each month to check for new records. If flagged, an additional county criminal, statewide if available, the search will be added to verify the accuracy of the flag.

While most organizations try and onboard individuals who are trustworthy, at the end of the day, there is no way to predict what the future holds when it comes to criminal activity. The concept of adding a monitoring service is to stay on alert to new criminal offenses and changes in sex offender registration to better inform you of the individuals within your organization.

*Specific to continuous monitoring with One Source.

How do you start the process?

  1. Establish a continuous monitoring policy that is compliant with state and federal employment laws and regulations.
  2. Enroll in continuous monitoring service(s).
    – Monitoring searches can be customized based on your needs.
  3. Provide a roster of individuals you would like included in your continuous monitoring.
  4. One Source uploads the orders.
    – We will run an initial search to verify the names on the list.
  5.  Now the monthly monitoring process begins.
    – This will be rerun on the 1st of every month.

To stay compliant with the Fair Credit Reporting Act (FCRA), verified records will always be provided.

Ready to get started?

Incorporating continuous monitoring into your screening process could be the difference in creating a safer environment for your organization. To keep the trust between you and your employees/volunteers, make sure your continuous monitoring policy is clearly stated when they are onboarded and then reminded on an annual basis. You want to have shared expectations between both parties when you start your continuous monitoring. If you are interested in learning more or would like to add this service to your process, contact us here.

For more information on background screening, check out our blog or get in touch today.

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OSCC Quarter 3 Report

Each quarter, we run a report to review the results of our One Source Certified Contractors (OSCC) program. This program is a rigorous check used to help decipher eligibility for site access with our TotalCheck background screening packages and the option of drug screening. From schools to construction sites, OSCC offers the screening you would normally require for your employees, to contractors who might otherwise go un-screened.

Minimum requirements include:

  • No felony or misdemeanor convictions for crimes involving weapons, drugs, violence, theft, robbery, burglary, terroristic threats or sexual offenses*
  • A negative drug test for amphetamines, cannabinoids, cocaine, opiates and phencyclidines (if drug screening option has been chosen by site)

Quarter 3 findings:

The Quarter 3 Report shows the OSCC program has continued to increase safety for many organizations. In Quarter 3, the total number of applicants screened reached well over 4,500 applicants. From this total, 343 applicants did not meet the minimum requirements, therefore denied site access. The OSCC screening process is to help organizations make educated decisions when it comes to the contractors they have on-site.

 

Check out the breakdown of the 343 applicants who failed to gain site access through our screening below.

To learn more about these results or our OSCC program, contact our OSCC Team.

 

*Please note, this is not an exhaustive list.

 

NEW & IMPROVED: Our One Source Certified Contractors (OSCC) User Guides have been updated. Check out our updated guides here!

 

Learn how to hire a reliable contractor

A guide to certified contractor checks

Contractors provide invaluable services many organizations lack the time or resources to do themselves. They can bring buildings up to code, install new hardware, offer technology support and much more. Organizations may also rely on contractors to upgrade facilities or keep them running efficiently. But how do you learn to hire a reliable contractor?

While most organizations run background checks on employees, few screen the contractors they hire. The contractors may be checked by the company they work for, but their standards may not align with your organization’s standards. This means you may be giving a contractor access to your property and information without knowing if they can be trusted with access.

Fortunately, there are several ways to ensure your organization hires trustworthy contractors. Take the following steps to avoid scams, protect your organization and learn how to hire a reliable contractor. 

Research potential contractor firms

Before you decide which contracting firm will suit your organization’s needs, look up the best contractors in your area and compare them. There are websites where people can candidly review and rate contractors. If you notice certain firms have patterns of reviewers complaining or accusing them of scams, you should take that firm out of consideration.

It also helps to ask colleagues and friends for referrals, so you get a firsthand understanding of how a firm works. The best contractors often arise through word of mouth, but that does not mean they are infallible. You should check a firm’s history, licensing and qualifications before you select them.

Ask your contractor plenty of questions

Develop a shortlist of contracting firms and contact each for a quote on the cost of your project. You can gain further information about their processes to help you make an informed decision.

Ask each firm about their experience on projects similar to yours and request a list of references. They should be able to give you examples of recent clients who were satisfied with their work, the reliability of the workers and the cost efficiency.

You should also clarify if your project will require any permits and make sure the contractors will get those permits before they start working. On top of permits, contractors should have personal liability, workers’ compensation and property damage insurance so you will not be held liable for any damages or injuries.

Screen the contractors you choose

Once you have settled on a contracting firm, check the backgrounds of the contractors before you officially hire them. One Source offers a simple screening process that lets you know whether a contractor is eligible to access your site.

We perform our rigorous TotalCheck Plus screening, check our certified contractor requirements and then tell you if a contractor “meets requirements” or “does not meet requirements.”

Our One Source Certified Contractor guidelines ensure contractors are compliant with our checks. Plus, it’ll ensure they have no felony or misdemeanor convictions and a negative drug test. When you receive the check’s results, you can then hire your contractors and begin your project. And just like that, you learn how to hire a reliable contractor. 

To discover more about One Source Certified Contractor checks, contact One Source Client Relations.